What is Google Docs?
What Can you do with Google Docs?
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- Share documents and collaborate in the same document at the same time.
- Work anywhere, anytime - even offline
- Add and respond to comments.
- Never worry about losing your everything is saved automatically as you type.
- Search the web and your files in Drive, right from Docs
- Open, edit, and save Word documents and PDFs.
How do I download and install Google Docs?
Go to the Google Drive Download website.
- Click Individuals > Download.
- Click “Download” under the “Backup and Sync” option.
- This will ask permission from you to continue. ...
- Your Google Drive app will be downloaded. ...
- Click on “Run” to install Google Drive.
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Advantages of Google Docs
The Google Docs program is available for free. This is its biggest feature. And because of this, Freelancer is the first choice of Writers, Journalists, Bloggers, Content Writers, Writers, etc.
Apart from the low price or say free, there are other benefits of Google Docs…Which are being told below.
- Free available
- Cloud-based
- Search google
- Sharing and group discussion possible
- Multi-device support
- Add-on facility
- offline work possible
- Compatible with MS Word
- Templates feature
- Various file formats support
- Updated software
- Easy to use
#1 Available Free
Google Docs is a great program among the free word editors programs available around the world. Which is available online for the users. Which can be accessed only through a browser. Despite being free, its features are no less than any expensive word editor program. Rather, in many ways, it provides better features and tools than them.
#2 Cloud-based
All the work done in Google Docs is saved in the cloud. That is, you do not need to press Ctrl + S again and again.
A character you type is also autosaving. The Autosave and Autosync feature of Google Docs keeps all the documents of the users updated. Whether it worked in any device.
You can work on your documents anywhere, on any device. There is no hassle in saving them. Wherever you go, your documents stay with you like a shadow.
These documents can be accessed at any time through Google's cloud storage service Google Drive. Personal users get 15 GB of free cloud storage. Which can be increased by paying fees.
This is the biggest advantage of cloud storage facilities. Even if your local machine breaks down. Your hard disk may be damaged. Still, your data remains safe.
#3 Search Google
You have read it absolutely right. You can take advantage of the Google search feature in Google Docs itself. Google Docs mobile app i.e. all Android users and iPhone users can add graphics, videos, music, paragraphs, thoughts, etc. by searching the internet through the built-in search feature inside the app.
Let's say for example
You need an image for the article. And you don't have that image. So you will download this image first and then insert it and add it to the document.
However, through the search feature of Google Docs, you will directly search the Internet and add the image to the document without downloading it.
You don't even have to leave the app to do all these things. Here Google Docs beats all its expensive and free rivals.
#4 Sharing and group discussion possible
You have prepared a company flyer for marketing. Which will get the final approval after the consent of other members of the marketing team. In this case, you would email this flyer to all members individually. After this, these members will send it back to you after making the necessary editing.
You will be able to prepare a final copy after analyzing the edited information, design. This is how a document is created
However, this problem has been solved by the Share and Collaboration feature of Google Docs. Through which you are able to share the document through a web link.
Any internet user can access this weblink.
If teamwork is needed on any document. Then you can send invitations to other users and allow them to edit the document and get them to work on a document in a group form.
#5 Multi-device support
You can access Google Docs through any browser. This word editor program can be used through all major browsers. You do not need any special equipment (computer or laptop) like MS Word or other word editor programs.
You can use Google Docs with full features even on a smartphone. It is available in a common, uniform form to all users.
Apart from the website on computers and laptops, Chrome is available for users as an extension. So the app has been developed for mobiles and tablets.
Which Android users can download for free from the Google Play Store and iPhone users from the App Store. Windows and other mobile platforms can download this app from their app store.
#6 Add-ons feature
Add-ons work to give Google Docs additional power and capability.
It is a small file that provides additional features to a program in addition to its capability. There are dozens of extensions in the Google Chrome Store to accomplish the same task. Which you can install and increase the functionality of Google Docs.
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#7 Offline work possible
The best user experience of Google Documents you feel while working online. And this program has been developed to work online only. But, not every user can be online all the time. Nor is internet facility available everywhere. Therefore, Google Docs has been enabled to work offline as well.
When you google "how to work offline on google docs" you will get hundreds of answers. So do google.
Apart from this, mobile apps and Chrome extensions have been developed by Google. With the help of which it is possible to do offline on Google Docs.
How to Use Offline Google Docs
– Go to the home screen of Google Docs on a computer or laptop.
– Now going to the top left side, click on Main Menu.
– From the main menu click on Settings.
– Enable “Offline” access from Settings.
– Then open Google Docs in Chrome browser. and start working offline
#8 MS Word Friendly
If you were used to working on MS Word then there is no problem. Google Docs has taken full care of this facility of yours. You will have no problem switching to Google Docs. Nor do word documents have to be updated. You can convert all Word documents to Google Docs by using the Import feature of Google Docs.
The formatting of the document is not damaged when converting. So you don't need to waste time. Where did you stop working? From there you can start work.
#9 Templates
Google Docs is an online program. So every user is in a hurry. And this program has been developed for speed keeping such users in mind. Don't waste your time on formatting. Built-in templates have been prepared for this.
You can start your work by choosing one of the templates according to your work. The rest is handled by Google Docs.
If you want to make your own resume, then you can prepare an online resume in two minutes by taking a resume template and just filling in the information.
A resume is just a hallmark. Apart from this, dozens of types of templates are available in the gallery. In addition, many online services also provide Google Docs templates.
#10 Various file format support
Different types of documents are supported in Google Docs. You can open not only word files but also many other types of files. These include the following names.
- .doc
- .docx
- .docm
- .dom
- .dot
- .dotx
- .html
- .txt
- .rtf.
- .odt
#11 Updated software
The Google Docs program harnesses the power of cloud computing. Therefore, another new updated version of this is available for all the users. This feature is not available to all users in other word editor programs. Only a few premium users are able to work on the up-to-date version.
However, every new feature of Google Docs is made available to all users immediately after the tool is passed into the beta version.
#12 Easy to use
Using Google Docs is very easy. Its user interface has been developed keeping in mind the simple user. Its dashboard is not full of commands like MS Word. After learning the basics of Google Docs, you can easily create documents yourself by working on them. After this, by taking advanced training of Google Docs, becoming a professional user of it, you can do your work at super speed.
If you have worked on MS Word then working on Google Docs is a left-handed game for you. So, don't panic, keep believing in yourself.
Disadvantages of Google Docs
It has been said that even the moon has a stain. Then it is not possible that there are no shortcomings in Google Docs. By the way, its price is enough to cover all its shortcomings. Still, there are some minor shortcomings. Which are being discussed below.
- Google Docs is available online. And all the data is saved on the cloud. So to access it always need internet. Which is a bit difficult task for every user.
- Documents are also live online. Hence, working offline becomes difficult. And after saving the local copy, then the hassle of downloading its updated version remains.
- Offline work is possible. But, not every user is tech-savvy.
- Has less powerful features than other word editors.
How to Use Google Docs
The Google Docs program can be easily accessed online from any device with an Internet connection. No special software or machine is required for this.
Here we are telling three main methods. Through which you will be able to access Google Docs whenever you want.
- Google Docs Website
- Google Drive
- Mobile App
#1 Google Docs Website
The most reliable and easiest way to access Google Docs is through the Google Docs website. By which this word editor program can be accessed by the browser on any internet device.
The web address of Google Docs is as follows.
By copying and searching this website in the address bar of any browser installed on your device, you will be taken to the home screen of Google Docs. You will be asked to login once you reach the home screen. So use a google account to log in. If you do not have a Google Account, then first create your own Google Account.
After logging in with Google account, click on the New button and generate your document
KEEP attention:- If you search this web-address in the Chrome browser then there is no need to log in. So for better access, speed and control, use Google Docs in the Chrome browser itself.
#2 Google Drive
Like Google Sheets, you can also access Google Docs through the Google Drive app. This method works on both the web version and the mobile app.
To access Google Docs from Google Drive, follow these steps.
Step: #1 – Open Google Drive.
Step: #2 – Then click on New.
Step: #3 – Now from the available options first select Google Docs then click on Blank Document.
Step: #4 – By doing this, Google Docs will open in front of you.
#3 Google Docs Mobile Application
You do not have a computer or laptop. And if you are thinking of using Google Docs on your smartphone or tablet, then the Google Docs mobile app is made for you. Because the Google Docs app is available for free for popular platforms like Android, iOS, and Windows. Along with this, apps have also been developed for some other mobile operating systems such as Blackberry.
Now the question comes that how to download the google docs app?
So its answer is given below. You will be able to download the app easily by following the given steps.
Step: #1 – First of all go to Google Play Store
Step: #2 – Now search by typing “google docs” in the search box
Step: #3 – Select Google Docs from the results received or tap on the link –
Google Docs App
Step: #4 – Now install the app by tapping on the Install button.
Step: #5 – Once installed, tap on Open and follow the on-screen instructions to launch the app.
How to Learn Google Docs
Now we come to the main question that how to learn Google Docs?
So let us tell you that it is very easy to learn Google Docs. If you use MS word then there is no need for any additional training. If you are new and just getting started with Google Docs. Then you can take training of Google Docs by choosing any of the methods mentioned below.
- Take online course
- buy books
- learn from internet
- Get help from Google Help Centre
- learn ms office
What have you learned?
In this article, we have given you complete information about the Google Docs program. You know what is Google Docs, how to use it, what is the difference between Google Docs and MS Word?
Along with this, you have also learned about the advantages and disadvantages of Google Docs and common questions and answers. We hope that this article will prove useful to you and will help you in learning advanced commands apart from basic knowledge of Google Docs.
On one hand, you are requested to share this guide of Google Docs with your friends. So that they can also learn about this free online word editor program.
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Google Docs is part of Google Workspace: where teams of any size can chat, create, and collaborate.
Google Workspace subscribers have access to additional Google Docs features, including
- ✔ Working in a single document with teammates or people outside your company. See edits as others type, communicate through built-in chat, and leave feedback through comments and suggestions
- ✔ Importing your documents to make them instantly editable, including Microsoft® Word and PDF files. Export your work in .docx, .pdf, .odt, .rtf, .txt or .html format
- ✔ Unlimited version history. Track changes made to your documents and undo anything you choose.
- ✔ Working across devices, with or without Internet
- Learn more about Google Workspace: https://workspace.google.com/products/docs/
Google Docs contact details:-
- Twitter: https://twitter.com/googleworkspace
- Linkedin: https://www.linkedin.com/showcase/googleworkspace
- Facebook: https://www.facebook.com/googleworkspace/
✔ Download Google Docs for Android devices
✔ Download Google Docs for iOS devices
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Google Docs futures
1. Work together in real-time
• Share documents with your team
• Edit, comment, and add action items in real-time
• Never lose changes or previous versions of your document with version history
2. Create anywhere, anytime—even offline
• Capture spontaneous ideas on the fly
• Get things done, even on the go, with offline mode
• Save time and add polish with easy-to-use templates
3. Search Google right in Docs
• Use Google Search without leaving your document
• Search the web and your files in Drive, right from Docs
4. Edit and share multiple file types
• Open a variety of files, including Microsoft Word files, right in Google Docs
• Frictionless collaboration, no matter which application your teammates use
• Convert and export files seamlessly
Google Docs is part of Google Workspace: where teams of any size can chat, create, and collaborate.
— Google Workspace subscribers have access to additional Google Docs features, including:
- Working in a single document with teammates or people outside your company. See edits as others type, communicate through built-in chat, and leave feedback through comments and suggestions
- Importing your documents to make them instantly editable, including Microsoft® Word and PDF files. Export your work in .docx, .pdf, .odt, .rtf, .txt or .html format
- Unlimited version history. Track changes made to your documents and undo anything you choose.
- Working across devices, with or without Internet
5. Permissions Notice
Camera: This is used to take photos to insert into documents.
Photos: This is used to access photos under the control of the Photos Application to let the users pick images to insert into documents.
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